As a massage therapist, you know that the best way to grow your business is by offering a better experience than your competitors. This can be challenging without software to help streamline your business and provide new growth opportunities. Luckily, there are plenty of massage therapy software options available today that can help you boost profits and get more clients in the door.

Accurate and professional intake forms

The intake form is one of the most important parts of your massage business. The intake form helps you gather information about each client to customize a treatment plan specifically for them. It also gives you a clear record of what services are provided and how much was charged, so that there are no billing errors or misunderstandings later on.

You want an intake form that is easy for clients to answer. It should have all the necessary fields filled out by default and includes options for multiple answers.

An intuitive calendar and scheduling system

Massage software that integrates with your calendar will ensure you can keep track of all your appointments without fail. You’ll be able to see who booked an appointment and when, as well as their next available appointment time, so you can promptly notify them when it’s time for their massage.

You can also use the calendar feature for other events, such as staff meetings or even yoga classes. It also allows clients to book into multiple therapists’ schedules at once, which is great if they want a back-to-back session or want a different type of massage from one therapist compared to another.

E-signature capability

Electronic signature laws vary from state to state, but many states have adopted some form of the Uniform Electronic Transactions Act (UETA). This law allows for electronic signatures to be legally binding and enforceable. It also provides guidelines for what makes an electronic signature valid. This includes the fact that the party signing must take deliberate action to execute the transaction and that the signer must know about what they are signing. There also must be an original document that can be used in case of any dispute over the validity of the electronic signature.

Automatic emailed receipts and billing statements

The amount of time you spend on billing is an important factor in how much money your massage business is making. Automated billing reduces the amount of work required by the massage therapist, as well as improves client retention and service quality. This is because they reduce the amount of time needed to prepare invoices and track payments or refunds.

Automated billing also helps improve the overall financial health of your business, as it gives you more accurate data about what services are being performed, who is performing them, when they were performed and how much they cost. This allows for better management decisions in terms of staff scheduling and marketing strategies

Customizable message note templates

Massage therapy software provides a custom-tailored massage note template for each client you see. This is important because it makes sure that your clients always have the correct information on their files and that you can provide them with a customized session plan based on their needs.

You can also attach documents, such as insurance forms, to each record so they’re automatically sent to your client as soon as they book an appointment with you. The templates are fully customizable: add your logo, and contact details and even customize the fonts used in text fields to match any look or feel of your business website.


With all of these features and more, it’s clear that massage therapy software can be an incredibly valuable tool for your business. Not only does it help you manage your appointments, schedule clients, and keep track of payments, but it also allows you to create an accessible storefront so people can book appointments with you online or even buy gift cards.


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